New: Multi-Day Meetings
You can create Multi-Day Meetings in Boardable from the primary "Create a Meeting" tab on the New Meeting page. Multi-Day Meetings are great for multi-day retreats, conferences, or general board meetings that will span more than one calendar day.
To create a Multi-Day Meeting, you will click the "Create multi-day meeting" link to add a new date and timeslot for the meeting you are creating.
Each time you click "Create multi-day meeting", a new date and time slot will be added.
So, for example, if you wanted to create a 3-day Board Retreat, you could have a set up that looks like the following:
When your multiple dates and times are inputted, you will continue with entering the rest of your meeting details.
The title, location, description, and invitees will apply to each day of the multi-day event.
After you publish the multi-day meeting, each date will be added to invitees calendars. When your users receive the notice they will RSVP to the multi-day meeting once. You will also have the option to build one agenda - not a separate agenda for each day.
Note: If you want to create just a normal single date and time meeting, you will input the date and time as normal and move on to the rest of your meeting details without choosing the "Create a multi-day meeting" option.
New: Recurring Meetings
Recurring Meetings in Boardable allow you to set up meetings that repeat regularly in your organization.
For example, if I wanted to create a "Marketing Committee Update" meeting that takes place every other Monday, I would input the following settings in Boardable underneath the "Recurring Meetings" tab on the New Meeting page:
The Starting Date is important to set first because it is what determines the day or date of the week that will be adjusted in the "Repeats:" section. So, in the example above, I selected a Monday in February 2020 and was then able to choose the option to repeat that meeting on Every 2nd week on Monday.
For the "Until:" section, I want this meeting to repeat through the end of the year, so I chose the last date of 2020.
The Publish Calendar option is the option to publish the date, time, and location of the meeting. It will not fully publish the meeting with the agenda and details but serves as a placeholder invite to your members/invitees. In this example, I did not choose the Publish Calendar option, so the recurring meetings in the series will each be created as Unpublished Meetings, and invitees will not receive any notifications or invites yet.
As another example, let's say I want to create a Quarterly Board Meeting to recur on the first Monday of the month immediately following the conclusion of a previous quarter.
I will set my Starting Date on the first Monday of April 2020, which is the Monday following the first quarter of the calendar year. With my Starting Date set, I am able to choose my Repeats: option of Every 3rd month from this original Starting Date, and on the first Monday of each of those months. Remember that "the first Monday" is pulling Monday as my option for when this will repeat based on my Starting Date.
I want this to continue for 4 full quarterly meetings, so I set it to continue through the beginning of 2020 and, in this instance, I do want to Publish Calendar to send invites and information to my invitees.
Note: If you need to Delete (Cancel) a series of Recurring Meetings, it will need to be done one at a time. This allows you the flexibility to delete just one meeting in a recurring series but is something to be aware of when creating meetings.
Updated: Meeting Overview Page
The main Meetings page in Boardable has been updated to feature tabs to help you more easily navigate your Upcoming Published Meetings, your Upcoming Unpublished Meetings, and your Past Meetings.
Note: Only users with Administrator permissions are able to see all of an organization's meetings - Members or Observers will only be able to see Past meetings they were invited to, Published Meetings they are invited to, or Unpublished meetings that they have created themselves.