A User or Observer can be designated a meeting Collaborator by either the Group Owner or the Account Admin. This allows other people to help the Group Owner or Admin manage meeting tasks, and communicate with meeting attendees, but not fundamentally change the meeting details.
Here’s what a Collaborator CAN do within the meeting:
Build Agenda
Edit Agenda
Add Poll
Send Message to Meeting Members
Add Supplemental Documents
Add Tasks
Update RSVP’s
Take Attendance
Take Minutes
Edit Minutes
Send Meeting Summary
Meeting aspects that CANNOT be changed by a Collaborator:
Meeting Date
Meeting Location
Meeting Description
Add or Delete People to Meeting
Create a Meeting
*If you need a Member or an Observer to be able to perform these actions consider making them a Group Owner.
The following steps show how to make someone with the role of User or Observer into a Collaborator.
First, open the meeting. Then scroll down to the "People" section :
Administrators and Group Owners default to being meeting Collaborators. Observers and Users can be selected to become a meeting Collaborator by checking the mark next to the desired person.
When the check mark is green, then the update is done!
Collaborators will receive an email notification that they were assigned as a Collaborator to a meeting.
From the Collaborator's point of view, a blue box saying "collaborator" will appear in the meeting box.